Event operations field report · IHEC International Symposium
How IHEC connected registration, arrival and reporting in one workflow.
The symposium team replaced manual forms, paper-heavy check-in and scattered event data with a single Eventrize attendee record.
See the connected workflow
Before Eventrize
A premium symposium running on disconnected processes.
Registration, arrival and reporting lived in separate tools. That created repeated admin work, slower attendee lookup and no live operational view.
- 01Attendee data was collected manually across disconnected forms and files.
- 02Paper lists and name searches slowed down arrival.
- 03The team could only reconcile attendance after the event.
The operating model
One record moved through the entire event.
Each stage used the same attendee data, from the first registration to the live attendance report.
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01
Register
A branded form captured structured attendee information.
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02
Confirm
Automated email and WhatsApp messages reduced manual follow-up.
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03
Scan
Personal QR codes replaced paper lists and name searches.
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04
Measure
Live dashboards showed attendance and entry flow as it happened.
Outcome
Less manual work at every stage of the symposium.
Client perspective
“Eventrize significantly improved the way we managed the Symposium.”
